While using a database might seem like rather tiresome and complex work, its advantages are considerable. Without them, you would be hard pressed to find a decent system for keeping and managing all your information. In recent years the flexibility and user-friendliness of databases make these systems a crucial business component. Many databases solutions are available for any type of business need, ranging from storing a customer's information matrix to hosting a word press blog. Thus a database has various advantages which will include:
A database will assist you to avoid the rummaging of too much paperwork in search of a single kind of information. A database pulls out this single element of information very fast with the help of a query. A user can enter in specific keywords in order to recall information. Databases also become more advantageous in that they aid in communication. Large companies can benefit from databases when information must be spread to various users. Fro example if a company has more than one branch and there is crucial information to be shared by the two branches, it is important to build a single database viewable by the two companies such that when the database is updated, it can provide the information to the two companies.
To add onto that databases are a more secure way of storing information. While file cabinets can be compromised or damaged, databases can be password protected and also maintained in back up incase on file is lost. Likewise smaller businesses are always looking for ways to cut costs without changing quality; in this case a database will prove to be an inexpensive manager that will suit the requirements of these particular companies. A database can be a hefty investment initially, but over the long run, it will save money by improving the efficiency of all employees, impressing customers and saving on paper costs.
Another advantage is that databases provide an abstract view of the data to insulate application code and this helps in data independence. Similarly, it provides efficient data access by utilizing a variety of sophisticated techniques to store and retrieve data efficiently. This feature is especially important if the data is stored on external devices.
It also ensures data integrity in that if data is always accessed through the database, it can enforce integrity constraints on the data. For example if salary information of employees is inserted through the database it can check whether the department budget is in line with the salary and not exceeded.
Also, it can provide data administration. When several users share the data, centralizing the administration of the data can offer significant improvements. This will help reduce data redundancy and for retuning the storage of the data to make retrieval efficient. Finally a database can schedule concurrent access to the data in such a manner that the users can think of the data as being accessed by only one person at a time. Further the database protects users from the effects of system failures.
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